Job Description
Job Title:  ADMINISTRATIVE ASSISTANT
Posting Start Date:  11/4/26
Job Description: 

Company Overview

Role Purpose

To provide administrative and operational support to the sales team by managing sales data, coordinating field activities, processing documentation, and ensuring smooth execution of commercial processes in the pharmaceutical organization.

Academic Stream

0

Work experience (in months)

0

Job Responsibility and key Decisions

Sales Data Management

Collect and validate monthly sales data, inputs from field, and prepare standard MIS reports for business review.

Field Force Support

Act as the point of contact for field force queries related to admin, documentation, claims, and basic HR coordination.

Expense Claim Processing

Verify, process, and track field team claims TADA, promotional inputs, etc. for approval and reimbursement.

System Coordination

Support entry and maintenance of sales targets, territory master data, and incentive eligibility into internal systems.

Meeting Coordination

Assist in logistics for cycle meetings, sales conferences, and training events venue booking, material dispatch, attendance tracking.

Compliance Support

Ensure proper documentation and auditreadiness of all adminrelated processes per SOPs and internal policies.

Reporting Analytics

Generate reports on field performance, target vs. achievement, and incentive calculations for internal use.

Supply Coordination

Track and coordinate promotional inputs, samples, and campaign material distribution to the field force in collaboration with supply chain.

Key Decisions

Prioritize support based on urgency or field impact.

Escalate discrepancies or delays to supervisors.

Ensure compliance alignment before processing documents or claims.